Inviting a Scholar

If a department plans on inviting a visitor to Lehigh for less than six months for a lecture, a speaking event, independent research, a conference, a business meeting, or short-term training, visitors can come on a B1/B2 visa or Visa Waiver Program (VWP).  To offer your visitor (in B1 or VWB status) an honorarium, the academic activities need to be nine days or less.  Otherwise, the visitor needs to come as a Short-Term J-1 Exchange Visitor
If an individual holding a B1/B2 visa or on VWP will be paid an honorarium or travel reimbursement, they must declare business as the purpose of their trip and make sure their calss of admission is annotated as B1 or WB.  If the visitor will be paid a salary by Lehigh University, a J-1 Exchange Visitor Visa will be required.  Prior to bringing in the J-1 scholars, the department and the scholar will have to meet the medical insurance, financial, and English proficiency requirements outlined here

The department will request an appointment letter from the Dean’s Office to send to the incoming visitor and register the visitor with OISS through iHome.

The letter should include the following information:

  1. The purpose and activity of the visit
  2. Who has financial responsibility for travel, i.e. whether the visitor will be reimbursed or be self-supported
  3. Honoraria that will be paid if applicable

Check with the Controller's Office Tax Analyst on procedures for individual taxpayer identification numbers (ITIN). See ITIN Procedures and the IRS application for ITINs (PDF)

If the visitor is not a citizen from a VWP-participating country, he or she is responsible to make an appointment and apply for a B1/B2 visa at the U.S. embassy or consulate. Visitors eligible for the VWP can apply for authorization here

After Arrival at Lehigh

The visiting scholar is required to physically check in with OISS upon arrival with their passport and DS-2019 (J-1 only).  If the visiting scholar will be paid by Lehigh, payroll forms will also be completed during the arrival check in.